OWL Intelligence Platform Features
OWL Intelligence Platform brings all your investigative data, cases, subjects, documents, and database connections into one centralized, intuitive system. Optimize your workflows and make informed decisions with ease
Data Integration & Ingestion
Connect your data: Unify Data from Any Source
Pre-Built Cloud Connectors
Reduce overhead with pre-configured cloud connectors for easy access to critical cloud data.
Organizational Databases Integration
Connect and query internal data seamlessly via custom APIs.
Data Writeback Functionality
Export processed data back into internal systems for enhanced utility.
IoT Device Integration
Connect to IoT devices, enabling interaction with physical environments.
Manual Upload and Import
Import diverse file types, accommodating wide data ingestion needs.
Real-Time Data Streaming
Ingest and process real-time data streams for immediate analysis and action.
Extract, Load, Transform Your Data
Document Extraction with OWLxtract
Automate the extraction and ingestion of document data for streamlined processing
Facial and Image Recognition with OWLidentify
Leverage advanced image analysis for identification and recognition tasks.
Speech-To-Text with OWLspeech
Convert spoken language into written text for accurate transcription and analytics.
Natural Language
Processing with OWLdiscover
Utilize NLP to understand and analyze text data in context.
Fraud & Anomaly Detection with OWLdetect
Detect and prevent fraudulent activities with advanced anomaly detection algorithms.
Text Translation Detection with OWLtranslate
Translate documents swiftly with support for over 70 languages.
Automatic Data and Record Linking
Deterministic Matching
Use precise criteria like unique identifiers (e.g., social security numbers) to accurately link records.
Blocking
Group records into smaller sets based on specific criteria to improve the efficiency of the linking process.
Tokenization and Token-based Matching
Break down text into smaller units (tokens) and compare them to find matches, ensuring even partial matches are identified.
Search and Query Your Data
Low Code / No Code Search Queries
Keyword Search
Perform structured and unstructured searches across all data attributes.
Boolean Operators
Perform structured and unstructured searches across all data attributes.
Wildcard Characters
Use wildcard characters to represent partial or unknown portions of words.
Geospatial Query
Use embedded maps to build custom geofences and search by location.
Batch Query
Upload large datasets for real-time searching across integrated data sources.
Video/Image Search
Analyze visual content with OWLidentify, running queries on video clips or images.
Query Monitoring
Automate AI-based monitoring for changes in data sets, ensuring timely updates without human intervention.
Visualize Your Query Results
Map relationships and connections within your data.
Tabular Record
View data in a structured table format for clear analysis.
Timeline
Chronologically represent information to identify patterns and trends.
Display and analyze data attributes with geospatial views using ArcGIS.
Relationship Matrix
Display linked data attributes in an organized, easy-to-analyze format.
Card View
Organize data into individual cards for a concise, visually appealing overview.
Heat Map
Highlight patterns and trends in data with color-coded visual representations.
Case & Subject Management
Create Comprehensive Case Dossiers
Cases
Cases serve as the centralized hub for storing and managing all details related to each case and its subjects.
Subjects
The subject of an investigation can be an individual, entity, or object under scrutiny.
Manage Global or Custom Attributes
Add specific attributes to case or subject records to tailor the information to your needs. For example, you can add a “Risk Level” attribute to prioritize cases based on their severity, enhancing your ability to manage and analyze cases effectively.
Attach/Detatch Case Files
Easily attach or detach documents, images, videos, and other files to and from case records, ensuring all relevant information is organized and accessible.
Digital Chain of Custody
Maintain detailed audit logs of all activities and events within the OWL platform. These logs enhance security, compliance, and accountability by providing a comprehensive and chronological record of user interactions, system changes, and security events.
Compliance and Security
Ensure adherence to legal and regulatory requirements for data security and privacy, including CJIS and NIST 800-053 standards. Regular updates and maintenance address security vulnerabilities, keeping your data secure.
Reports & Custom Forms Management
Template Builder
Design custom templates for cases, subjects, forms, and information sharing records with OWL’s WYSIWYG Drag and Drop form builder. This feature allows you to create and modify templates easily, ensuring that your forms and records meet specific organizational needs.
Forms Module
Customize all forms used by law enforcement and government agencies through the OWL Form Module. This ensures standardized documentation for various processes such as Incident Reports, Arrest Reports, Search Warrant Applications, Affidavits, and more, maintaining accuracy and consistency.
Tips & Leads
Empower community members to report incidents or crimes through customizable forms that integrate directly with OWL’s case management system. This enhances public safety by facilitating real-time information sharing and efficient workflow automation.
Customized Reporting
Tailor reports by moving or hiding data containers to meet your specifications. Deliver these reports in PDF, XLS, and CSV formats for comprehensive and flexible reporting,
Case & Subject Analytics and Reporting
Leverage OWL’s algorithms to identify patterns, trends, and correlations across cases. Generate standard or custom reports for investigative and administrative purposes, enhancing your understanding and management of cases and subjects.
Case Dossier
View, print, and collaborate on complete case dossiers with external third parties in PDF, XLS, and CSV formats. This ensures all stakeholders have access to necessary information, promoting transparency and collaboration.
Collaboration & Information Sharing
Team Collaboration
Enable customized collaboration functions for users, facilitating seamless teamwork and project management.
Internal Collaborators
Request read/write access for team members from other departments to your cases, subject to supervisor approval in the OWLadmin module. This promotes cross-department collaboration and efficient case management.
External Collaborators
Request read/write access for external partners to your cases, with supervisor approval in the OWLadmin module. This ensures secure and controlled collaboration with external stakeholders.
Deconfliction
Manage and resolve potential conflicts or overlaps between users working on related cases. The deconfliction module ensures efficient coordination, avoids duplication of efforts, and maintains the integrity of investigations. It identifies conflicts when querying data sources, cases, subjects, and other records.
OWL autoDeconfliction (AI)
Automatically analyze and compare new data imports with existing data attributes using the OWL autoDeconfliction AI module. Receive detailed reports highlighting connections and links found within OWL, ensuring accurate and comprehensive data integration.
Document & Records Management
Centralized Record Management
Manage, organize, and track records efficiently, ensuring all critical information is stored and accessible in one place.
Data Source Classification
Classify records imported into OWLdocs based on their original data sources, ensuring accurate organization and retrieval.
Data Classification & Access Rights
Classify records based on your organization’s data classifications and assign access rights to control who within the organization can view or edit the records.
Retention Policies
Set up data retention policies to determine when records should be archived or deleted, ensuring compliance with legal and organizational requirements.
28 CFR Part 23 Compliance
Customize review, retain, and delete policies to comply with 28 CFR Part 23 regulations for criminal intelligence systems, maintaining the integrity and security of sensitive data.
Record Linking
Link records to cases, subjects, forms, information-sharing records, and individual data queries. This feature ensures comprehensive connectivity and easy access to related information.
Bulk Upload
Upload large files or zip files directly into OWLdocs and extract them within folders and sub-folders, simplifying the management of extensive datasets.
Platform Administration
User & Team Management
User Management
Administer user access, authentication, and authorization within OWL’s User Management module, maintaining security and ensuring compliance while providing a seamless user experience.
Department & Team Organization
Organize and manage groups of users based on their roles, responsibilities, or project affiliations. This module streamlines collaboration, task delegation, and communication within teams.
Role-Based Access Control
Define user roles within OWL to control access, permissions, and responsibilities, ensuring that users have the appropriate level of access for their needs.
Organizational Management
Control Super Administrator privileges and pre-build role access within the OWL platform, ensuring consistent and secure management across your organization.
Communication & Integration
Calendar & Task Management
Manage day-to-day activities efficiently with OWL’s integrated calendar and task manager, providing a centralized platform to organize schedules, tasks, and deadlines.
Microsoft 365 Integration
Enhance productivity by integrating Microsoft 365 email, calendar, and Teams functionalities directly into OWL, allowing seamless communication and scheduling within the platform.
Gmail Integration
Access Gmail and calendar features within OWL, streamlining communication and improving efficiency by managing your schedules and emails in one unified platform.
Intelligent Process Automation: Streamlined Workflows
Visual Workflow Design
Create and customize workflows with OWL’s intuitive visual editors, automating and streamlining processes across all modules effortlessly.
Dynamic Workflow Behavior
Use conditional logic and rule-based triggers to adapt workflows in real-time, responding to changes like case attributes or external events for greater efficiency.
Efficient Task Allocation
Automatically assign tasks to individuals or teams based on predefined criteria, optimizing workload distribution and boosting operational efficiency.
Automated Scheduling
Manage schedules with ease, setting deadlines and milestones, while automated alerts ensure timely task completion. Integration with OWL’s calendar and third-party systems keeps everything synchronized.
Seamless System Integration
Enhance interoperability and responsiveness by utilizing web hooks, APIs, and connectors for real-time data exchange and event triggering with external applications.
Data Governance & Compliance Management
Classification & Access Control
OWL’s Classification & Access Control module allows for the organization and categorization of data based on sensitivity. It sets up hierarchical access rights to ensure that only authorized individuals have access to specific data, protecting information according to its importance.
Juvenile Data Compliance
The Juvenile Data Compliance module manages sensitive records involving minors, ensuring adherence to laws and regulations regarding the handling, storage, and access of these records.
Data Retention & Lifecycle Management
OWL’s Data Retention & Lifecycle Management module defines how long different records are retained, when they should be archived, and when they should be deleted. This is vital for regulatory compliance and optimizing storage.
28 CFR Part 23 Compliance
Ensure your agency meets the strict requirements of 28 CFR Part 23 with OWL’s compliance module, which supports the proper handling and retention of criminal intelligence data.
Comprehensive Compliance Frameworks
Maintain compliance with various regulations, including PII, GLBA, DPPA, HIPAA, and more, by implementing robust security measures and strict data access protocols within the OWL platform.
Alerts & Administration
Real-Time Notifications
The Notifications module ensures users receive timely alerts about critical events, updates, or automated processes via text message, email, or in-app notifications, targeting specific users, roles, or departments.
OWLapps Management
Manage specific features and functionalities of various OWL applications, allowing administrators to control and customize the platform to meet organizational needs.
Advanced Reporting Tools
Create, customize, and analyze reports within OWL using the user-built reporting module. Generate ad-hoc reports, apply parameters and filters, and visualize data through interactive charts, graphs, and tables.
Active Datasets & Connectors
Track and manage all third-party data sources connected to OWL via API, ensuring that all active datasets are readily available for use within the platform.
Multi-Layered Security
Enhance security with features such as Single Sign-On (SSO), Time-based One-Time Passwords (TOTP), facial recognition, and IP authentication, all while ensuring compliance with CJIS and NIST 800-053 standards.
Subscription & License Management
Manage user subscriptions and licenses with ease, monitoring usage and providing insights into how the OWL platform is being utilized across your organization.
OWL Marketplace
Access and manage third-party connectors through the OWL Marketplace, where you can easily integrate new tools by entering your login or API key from the vendor.