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Optimize Your Record Management System

Reliable Record Management Platform

Experience a comprehensive record management system with the OWL Intelligence Platform. Our advanced document management software transforms various document types into a searchable database, providing seamless integration, enhanced data security, and efficient management of all records and files.
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Centralized and Streamlined Document & Record Management

OWL’s Record Management Platform centralizes the handling of all document types, turning them into a searchable and organized database. This document management software facilitates the systematic management of documents, images, audio, video, and data files, ensuring that critical records are easily accessible and secure. With features like OWLimport for building customized databases, OWLdocs for comprehensive file handling, and OWLvault for secure storage, the system offers a robust solution for data management. OWL utilizes Extract, Load, and Transform (ETL) processes to integrate data from various sources, enhancing the efficiency of data retrieval and analysis, and supporting informed decision-making.

Document & Record Management Tools

OWL’s Document & Record Management tools are designed to streamline the organization and accessibility of diverse data formats. 

Data Integration

Utilize OWLimport to seamlessly integrate data from various sources, including XLS, CSV, and JSON files, into a customized and searchable database. This feature ensures comprehensive access to all records within the organization.

File Management

OWLdocs enables the import, organization, and management of any file type, including documents, images, audio, video, spreadsheets, and emails. This tool supports the systematic handling of records, ensuring all data is easily accessible and manageable.

Secure Storage

OWLvault provides a secure storage solution that combines the functionalities of data lakes and data warehouses, supporting both structured and unstructured data. This layer ensures data is ready for detailed analysis and linking.

Access Control & Data Retention

Administrators can set specific access rights and manage data retention policies, ensuring that data is securely stored and accessible only to authorized users. This feature helps maintain compliance with organizational and legal standards.

Challenges in Record Management Systems: Fragmentation and Manual Processes

Overcoming Disconnected Data and Inefficient Document Management

Organizations often struggle with disorganized data and outdated manual processes, leading to inefficiencies and missed opportunities.

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Disorganized and Fragmented Data

Critical information is scattered across spreadsheets, post-it notes, and various digital formats, making it challenging to manage and access efficiently.
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This fragmentation results in vital data being overlooked or lost.

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Employees spend excessive time searching for and verifying information, reducing productivity.
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Inconsistent data storage hinders comprehensive analysis and informed decision-making.
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Manual Processes & Lack of a Searchable Database

Relying on manual processes for managing records and documents introduces errors and delays.
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Manual data entry is prone to mistakes, leading to inaccuracies and unreliable data.
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The absence of a centralized, searchable database complicates the retrieval of important documents, slowing down operations.
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These inefficiencies prevent timely responses and limit the ability to leverage data effectively for strategic planning and compliance.

A Better Way to Manage Records: The OWL Solution

The OWL Intelligence Platform revolutionizes record management by transforming any document into a searchable database. Our advanced Record Management System (RMS) integrates diverse data types, automates workflows, and enhances data security, providing a seamless and efficient solution that surpasses traditional systems.

Unified Data Integration

OWLimport allows you to build custom databases by uploading XLS, CSV, or JSON files from external sources. This feature ensures seamless data integration, providing a centralized platform for all records and reducing data silos.

No-Code Database Customization for Non-Technical Users

OWL’s Record Management System allows non-technical users to easily create and customize searchable databases without any coding. 

Enhanced Security and Compliance

Ensure the security and compliance of your data with robust access controls and encryption, meeting industry standards and protecting sensitive information.

Data Organization and Classification

Implement classification mechanisms to categorize records based on their source and content, optimizing data retrieval and management. This feature supports the systematic organization of diverse data types.

Record Linking and Analysis

Facilitate the identification and linking of related records across cases, subjects, and data types, aiding in comprehensive data analysis. This feature enhances the ability to draw connections and insights from complex datasets.

Bulk Data Processing

OWL offers a bulk upload feature that enables efficient data ingestion, accommodating the scalability needs of modern organizations. This capability ensures that large volumes of data can be processed and integrated swiftly.

Language and Accessibility Tools

Integrate OWLtranslate and OWLspeech to enhance data accessibility and analysis. These tools support language translation (covering 70 languages) and speech-to-text conversion (supporting over 30 languages), breaking down language barriers and expanding the usability of data.

Compliance & Audit Trails

Maintain detailed records of data interactions, including source classification, access rights, and retention policies. These features support regulatory compliance and provide accountability through comprehensive audit trails.

Putting Your Data To Work

Discover the transformative power of data experiences, fueling enhanced and expedited decision-making throughout all teams and functions.

Visualizations & Dashboards

Data dashboards that tell a story enable effective communication, greater control over data display, and support data-driven decision-making.

UExplore Data Visualizations

Flexible Control with OWLadmin

OWLadmin module empowers administrators with full control, allowing them to create customized roles, departments, and teams that align perfectly with their agency or organization.

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Data Agnostic Integrations

Easily unify and extend all your systems, whether it's building a database from static files or integrating diverse data sources. OWL Intelligence Platform simplifies the process, enabling seamless connectivity.

UReview Data Integrations

Advanced Data Processing

The OWL Intelligence Platform’s AI and machine learning algorithms automate data processing and extraction, providing users with powerful tools for organizing and classifying data.

UDiscover Data Processing

Compliance & Security: Built for Mission Critical Workloads

OWL’s platform was built with security and compliance from day one. Our end-to-end security controls ensure data is protected from external intrusions and accessed only by authorized personnel, meeting the rigorous standards of highly regulated industries. With compliance frameworks like CJIS and NIST, OWL guarantees your data's safety and integrity.

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Data Access & Compliance Settings

Customers have full control over data access, classification, retention policies, and compliance settings with our self-service security features.

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Data Classification

Access Rights

Retention Policies

Juvenile Compliance

28 CFR Part 23

Legal Hold